Storing your files, made easy

Photo of folders

Did you know that your student email is Gmail based?

And with that comes a whole suite of associated apps, you’ve just gotta click the Google Apps icon at the top right to get to them (hint, it looks like nine small cubes). To get to Google Drive, you just click on the Google Drive option!

So, what is Google Drive? It’s basically a free online file storage system.

Google Drive allows you to easily store your photos, documents, slides, drawings, sheets, videos – anything. Your files in Drive can be reached from any mobile device or computer. So wherever you go, your files go. You can quickly invite others to view, download and collaborate.

Benefits include:

  • Unlimited free storage – no more running out of space.
  • Access everywhere – you can access your files anywhere either via the web or offline by installing Google Drive onto your computer, smartphone or tablet.  
  • Automatic syncing – if you change a file on the web, on your computer or on your mobile device it will automatically update on every device you have installed Google Drive.
  • Secure backup –with Google Drive you will always have your files safely stored in the cloud should anything happen to your computing device. #lifesaver
  • Easy and secure collaboration – you can share files with colleagues and edit them together on any device. So super handy for group assignments! You can also manage exactly who you share your files with and what level of access they will have (view only, or edit).

How convenient, right? I bet you’re kicking yourself as to why you haven’t been using Google Drive already!

No more tears over lost USBs full of all your important assessment! Though, do remember to backup your work and not store it all in the one location.

Where to store your files

Photo of a floppy disk

Not on a floppy disk, that’s where!

So, you’re using our computers and wondering ‘where should I save my document?’ Well, that’s a great question.

Griffith University students get network storage space (H Drive), and online storage space (Google Drive) for storing files.

H Drive is available from common use computers via My Computer on the desktop.  If you save your files here, you will be able to access them from any common use computer at any campus.

Though if you’re using one of our library laptops, you’ll need to use FileWay to access H Drive.

If you want to access files saved to H Drive off campus it does get a tad tricky. You’ll need to login to Griffith’s VPN first. You get a quota of 50MB storage space for H Drive.

Google Drive is connected to your student email account. It’s accessible from any computer browser and most mobile devices. All you need is a connection to the internet and you’re sweet to access it anywhere.

You also get unlimited storage space on your Google Drive – that’s right, unlimited. Take a squiz at our post on using Google Drive for further info.

It’s also important to remember:

  • Saving your work to any other location on common use computers (e.g. the desktop or My Documents) will result in deletion when you log out or turn off the computer. 
  • Backup, backup, backup your files! Along with Google Drive and H Drive, you could save to a USB or email the file to yourself.

Save files to your student Google Drive


Did you know your student Google Drive has unlimited storage?

You can save all your uni assignments, group projects, research or general what-have-you to Google Drive, and you’ll never reach your maximum quota. Because, well, there is none.

The only limitation is the size of the file, and even then it’s nothing to worry about. You can store files up to five terabytes (TB) in size. To give you some perspective, five TB is approximately 1,250,000 songs or 380 hours of video. It’s seriously massive.

So if you are saving your work to a USB, CD, H Drive or the desktop, it’s time to diversify.

Now, we aren’t suggesting you save your work exclusively on Google Drive. Save files to multiple places in case something goes horribly wrong.

For example, save it to a USB, Google Drive and email yourself a copy. That way, the risk of losing your gazillion-word essay is minuscule.

So how do you get a student Google Drive? If you are a Griffith student, you get one automatically! Actually, you get access to a student Google Apps account, which also includes Gmail, Google Docs, Sheets and Slides and Google Calendar (to name just a few).

You can store any file in Drive: pictures, drawings, videos, and more. You only need to store a file in Drive on one device, and it will automatically be available on all your other devices.

There are three ways to get your files into Drive:

  • Upload files to Drive on the web
  • Store files using a desktop sync client
  • Upload files from your phone or tablet

Go to the Google Apps Learning Centre to find out how!

Video killed the radio star… But it can help you learn about Google Apps!


Popular business and IT eBook database, Books 24×7, now contains videos on practical subjects such as Microsoft Office 365, presentation skills, digital photography and Google Apps.

Kick back and watch short, snappy programs on your computer or mobile device, or download the MP4 for offline use (if your device supports this file type). There are also transcripts available.

To view video programs in high resolution, you must verify that you have Adobe Flash 10 or higher. If you do not have Adobe Flash 10 or higher, you will not be able to download MP4 videos.

For your viewing pleasure, we have shortlisted nine engrossing video programs about using Google Apps.  ‘Why Google Apps?’ we hear you ask. Well, Griffith University uses Google Apps for Education to provide email, calendar, and collaboration services to staff and students.

So since you’ll be using Google Apps for your study, why not learn how to use them effectively by watching a short, helpful video? Here are our top 9 Google Apps videos: Read the rest of this entry »

Why Google apps are the APPsolute best

iphone-410311_1280Wondering how you can develop organisational skills that would put Monica from Friends to shame?

Developing organisational prowess is key to university success. Which is why it’s time to say goodbye to sticky note to-do lists and hello to your most organised uni semester yet! But how? With Google, of course.

Google offers a range of apps that make organising your timetable, group assignments, emails, contacts, appointments and documents a piece of delicious easy-to-use cake.


Apps include:

  • Gmail – your fabulous Griffith email account with crazy storage capabilities
  • Drive and Docs – create, store and share your important documents in Google Drive – anywhere, anytime (plus share and simultaneously work on the same Google document with other students)
  • Contacts – access Griffith specific information and add, edit, star or share contacts easily
  • Calendar – organise your study schedule with the calendar and you’ll be a time-management ninja in no time
  • Sites – Work with others to build sites with information that’s easily accessible to the people who need it – and don’t worry, you decide just who those ‘people’ are.

You’ll also be Appy to hear that as a Griffith student you automatically receive a Google account that lasts a lifetime.

Hungry for more information? Head over to the Google Apps support page. Or search the Google Play Store to download the whole set and let the organisation bliss begin.



Google Drive and You

Did you know that you have access to Google Docs, Sheets and Slides  as part of your Griffith University email account? Docs, Sheets and Slides are an online productivity tool that are accessible from any computer or internet enabled smart device.  You are able to upload your MS Office files and have them stored in Google Drive for easy access.  Or you can convert them to Google Docs, Sheets or Slides to take advantage of the features on offer.

Docs, Sheets or Slides features include:

  1. Constant access to your work:
  2. Shared three different ways:
    • Can edit: others can edit your work and add their own content
    • Can comment: others may comment on your content but cannot change or add any content
    • Can view: others may view your work but cannot make comments on the page nor can they add or edit your work
  3. Multiple access:
    • if the work has been shared as a Can edit, the people included can edit your work, and can add their own content at the same time
This is great for group work since:
  • You can edit the same document at the same time
  • Group members don’t have to be on campus and can access the document from any computer or smart device
  • Revision history is kept so a record of who has done what work is available
  • You can download the Doc as an Office file ready for submission

If you want to know – we have a lot of information about Google Drive on our website and you can watch the youtube video: