Movin’ to Microsoft

Everybody loves new stuff, right? A new iPhone. A new car. A new email host…

Guess what, students? We’re Movin’ to Microsoft!

We’re switching from the current Google email to Outlook 365 (Microsoft). This move is part of the larger Griffith University and Microsoft partnership which—stay tuned—will be bringing you some fantastic benefits!

What’s happening?

From 5 pm Friday 26 October, we will cut over with all new student emails being delivered to their Outlook 365 account. Over that weekend (26 – 28 October), we will move all student mailboxes, contacts and calendar from Google to Outlook 365.

Links from Griffith websites and myGriffith will be updated to automatically forward students to their new Outlook 365 accounts instead of Gmail. If you have created any personal bookmarks, you will need to update them to the new Outlook link.

What about Gmail and Google Drive?

Gmail (email), calendar, contacts and hangouts will be disabled on the 29 October, once the move to Outlook 365 is completed.

Access to Google Drive documents and other apps will continue to function as normal. Students will find a new link for Google Drive and Apps in their myGriffith quick links.

What are the benefits?

Don’t mourn for what’s gone – celebrate the new! Outlook 365 has a range of awesome benefits, including:

  • Access to documents from anywhere (including China!), anytime, with online document creation, storage and collaboration.
  • Integrated tools to help you connect with other students or staff from across the University community.
  • New applications including Microsoft Teams – a digital hub that brings chat, documents and meetings together in one place.
  • Online versions of Office including Word, Excel and PowerPoint.
  • Ability to download Office Apps to five PCs or Macs in addition to five tablets and five phones per user.
  • Access to new apps and features released by Microsoft to our 365 subscription.

Want to find out more?

Check out our Office 365 webpage for further information or to provide feedback.

Outlook 365 also comes with some pretty nifty apps. If you want to learn more about the new 365 apps, head to our Productivity and Content Resource Page.


Where should you store your files?

You’ve worked hard on your study notes and assignments, so you want to make sure you are saving those files in a secure space. Which, by the way, is not to the desktop of our computers.

So, where should you store these files? Let us tell you!

When you’re using the common-use computers on campus, you’ve got two main options: H Drive and Google Drive.

H Drive

H Drive is available from common use computers via My Computer on the desktop. If you save your files here, you will be able to access them from any common use computer at any campus.

Though if you’re using one of our library laptops, you’ll need to use FileWay to access H Drive.

If you want to access files saved to H Drive off campus it does get a tad tricky. You’ll need to login to Griffith’s VPN first. You get a quota of 50 MB storage space for H Drive.

Google Drive

Google Drive is connected to your student email account. It’s accessible from any computer browser and most mobile devices. All you need is a connection to the internet and you’re sweet to access it anywhere.

You also get unlimited storage space on your Google Drive – that’s right, unlimited.

It’s also important to remember

  • Saving your work to any other location on common use computers (e.g. the desktop or My Documents) will result in deletion when you log out or turn off the computer.
  • Backup, backup, backup your files! Along with Google Drive and H Drive, you could save to a USB or email the file to yourself.

For further information, check out our Storing your files webpage.


Stay organised with Google Drive

At the risk of sounding like your mother: organisation is important at uni. To stay on top of all the content you’ve learned this trimester, to organise your assignments, your exam notes, and just life in general.

With all this comes an array of files. So many files. You’ve probably got some in Learning@Griffith, some saved to your USB, some emailed to yourself, some saved to your harddrive, some saved to your student drive, and some quickly saved to your desktop with a title of ‘sdjfsdjkf’.

Can you guess what we’re going to say? Probably…

You’ve got to organise your files!

If you’re not already using your Google Drive, we suggest you start.

Google Drive is basically an online file storage system. As a student you automatically have a Google Drive account attached to your student email, and it comes with unlimited storage. It’s accessible from any computer browser and most mobile devices. All you need is a connection to the internet and you’re sweet to access it anywhere.

You can store any file in Drive: pictures, drawings, videos, and more. You only need to store a file in Drive on one device, and it will automatically be available on all your other devices.

There are three ways to get your files into Drive:

  • Upload files to Drive on the web
  • Store files using a desktop sync client
  • Upload files from your phone or tablet

Go to the Google Apps Learning Centre to find out how!

Another wonderful benefit of Google Drive is that you can share folders with other people, so they can see and edit the contents too – a lifesaver for group assignments!

Now, we aren’t suggesting you save your work exclusively on Google Drive. Save files to multiple places in case something goes horribly wrong. But when doing so, stay organised!

Watch this YouTube video for helpful tips to keep your Google Drive folders perfectly organised.


Where should you store your files?

You’ve worked hard on your study notes and assignments, so you want to make sure you are saving those files in a secure space. Which, by the way, is not to the desktop of our computers.

So, where should you store these files? Let us tell you!

When you’re using the common-use computers on campus, you’ve got two main options: H Drive, and Google Drive.

H Drive

H Drive is available from common use computers via My Computer on the desktop.  If you save your files here, you will be able to access them from any common use computer at any campus.

Though if you’re using one of our library laptops, you’ll need to use FileWay to access H Drive.

If you want to access files saved to H Drive off campus it does get a tad tricky. You’ll need to login to Griffith’s VPN first. You get a quota of 50MB storage space for H Drive.

Google Drive

Google Drive is connected to your student email account. It’s accessible from any computer browser and most mobile devices. All you need is a connection to the internet and you’re sweet to access it anywhere.

You also get unlimited storage space on your Google Drive – that’s right, unlimited. Take a squiz at our post on using Google Drive for further info.

It’s also important to remember:

  • Saving your work to any other location on common use computers (e.g. the desktop or My Documents) will result in deletion when you log out or turn off the computer.
  • Backup, backup, backup your files! Along with Google Drive and H Drive, you could save to a USB or email the file to yourself.

Google Apps are the appsolute best

Google is basically Dumbledore. Like Dumbledore reigned Hogwarts (before he got thrown off a building, anyway), Google reigns the realm of internet-related services and products.

Not only does Google provide a search engine any millennial couldn’t live without (how would we win arguments without it?), did you know they have a whole suite of online apps?

As a Griffith student, you are automatically given a Google Apps account, which gives you access to:

  • Gmail: Kinda a necessity. Your Gmail also has unlimited storage, too.
  • Google Calendar: You can schedule meetings, get reminders and notifications, share calendars, create tasks lists, and basically manage your entire life (well, almost).
  • Google Docs, Sheets, and Slides: Create, share and collaborate on documents real time from desktops. Super handy for group assignments, or when you need someone to proofread your work. Plus, they’re all compatible with MS Word, Excel, and PowerPoint.
  • Google Drive: Never fret about a lost USB again. Store files in the cloud so they can be accessed from anywhere.
  • Google Hangouts: Chat to your friends via voice, video or instant messaging.

To get to Google Apps, from your student email simply click on the Google Apps button (the 9 cubes at the top right of the screen).

We suggest you take a look and utilise these wonderful apps – you don’t want to be left behind like Ask Jeeves or Crabbe and Goyle (yeah, you might have to Google those).

Find more information on Google Apps here.