Where should you store your files?

You’ve worked hard on your study notes and assignments, so you want to make sure you are saving those files in a secure space. Which, by the way, is not to the desktop of our computers.

So, where should you store these files? Let us tell you!

When you’re using the common-use computers on campus, you’ve got two main options: H Drive, and Google Drive.

H Drive

H Drive is available from common use computers via My Computer on the desktop.  If you save your files here, you will be able to access them from any common use computer at any campus.

Though if you’re using one of our library laptops, you’ll need to use FileWay to access H Drive.

If you want to access files saved to H Drive off campus it does get a tad tricky. You’ll need to login to Griffith’s VPN first. You get a quota of 50MB storage space for H Drive.

Google Drive

Google Drive is connected to your student email account. It’s accessible from any computer browser and most mobile devices. All you need is a connection to the internet and you’re sweet to access it anywhere.

You also get unlimited storage space on your Google Drive – that’s right, unlimited. Take a squiz at our post on using Google Drive for further info.

It’s also important to remember:

  • Saving your work to any other location on common use computers (e.g. the desktop or My Documents) will result in deletion when you log out or turn off the computer.
  • Backup, backup, backup your files! Along with Google Drive and H Drive, you could save to a USB or email the file to yourself.

Where to store your files

Photo of a floppy disk

Not on a floppy disk, that’s where!

So, you’re using our computers and wondering ‘where should I save my document?’ Well, that’s a great question.

Griffith University students get network storage space (H Drive), and online storage space (Google Drive) for storing files.

H Drive is available from common use computers via My Computer on the desktop.  If you save your files here, you will be able to access them from any common use computer at any campus.

Though if you’re using one of our library laptops, you’ll need to use FileWay to access H Drive.

If you want to access files saved to H Drive off campus it does get a tad tricky. You’ll need to login to Griffith’s VPN first. You get a quota of 50MB storage space for H Drive.

Google Drive is connected to your student email account. It’s accessible from any computer browser and most mobile devices. All you need is a connection to the internet and you’re sweet to access it anywhere.

You also get unlimited storage space on your Google Drive – that’s right, unlimited. Take a squiz at our post on using Google Drive for further info.

It’s also important to remember:

  • Saving your work to any other location on common use computers (e.g. the desktop or My Documents) will result in deletion when you log out or turn off the computer. 
  • Backup, backup, backup your files! Along with Google Drive and H Drive, you could save to a USB or email the file to yourself.

Google Drive and You

Did you know that you have access to Google Docs, Sheets and Slides  as part of your Griffith University email account? Docs, Sheets and Slides are an online productivity tool that are accessible from any computer or internet enabled smart device.  You are able to upload your MS Office files and have them stored in Google Drive for easy access.  Or you can convert them to Google Docs, Sheets or Slides to take advantage of the features on offer.

Docs, Sheets or Slides features include:

  1. Constant access to your work:
  2. Shared three different ways:
    • Can edit: others can edit your work and add their own content
    • Can comment: others may comment on your content but cannot change or add any content
    • Can view: others may view your work but cannot make comments on the page nor can they add or edit your work
  3. Multiple access:
    • if the work has been shared as a Can edit, the people included can edit your work, and can add their own content at the same time
This is great for group work since:
  • You can edit the same document at the same time
  • Group members don’t have to be on campus and can access the document from any computer or smart device
  • Revision history is kept so a record of who has done what work is available
  • You can download the Doc as an Office file ready for submission

If you want to know – we have a lot of information about Google Drive on our website and you can watch the youtube video: