Movin’ to Microsoft

Everybody loves new stuff, right? A new iPhone. A new car. A new email host…

Guess what, students? We’re Movin’ to Microsoft!

We’re switching from the current Google email to Outlook 365 (Microsoft). This move is part of the larger Griffith University and Microsoft partnership which—stay tuned—will be bringing you some fantastic benefits!

What’s happening?

From 5 pm Friday 26 October, we will cut over with all new student emails being delivered to their Outlook 365 account. Over that weekend (26 – 28 October), we will move all student mailboxes, contacts and calendar from Google to Outlook 365.

Links from Griffith websites and myGriffith will be updated to automatically forward students to their new Outlook 365 accounts instead of Gmail. If you have created any personal bookmarks, you will need to update them to the new Outlook link.

What about Gmail and Google Drive?

Gmail (email), calendar, contacts and hangouts will be disabled on the 29 October, once the move to Outlook 365 is completed.

Access to Google Drive documents and other apps will continue to function as normal. Students will find a new link for Google Drive and Apps in their myGriffith quick links.

What are the benefits?

Don’t mourn for what’s gone – celebrate the new! Outlook 365 has a range of awesome benefits, including:

  • Access to documents from anywhere (including China!), anytime, with online document creation, storage and collaboration.
  • Integrated tools to help you connect with other students or staff from across the University community.
  • New applications including Microsoft Teams – a digital hub that brings chat, documents and meetings together in one place.
  • Online versions of Office including Word, Excel and PowerPoint.
  • Ability to download Office Apps to five PCs or Macs in addition to five tablets and five phones per user.
  • Access to new apps and features released by Microsoft to our 365 subscription.

Want to find out more?

Check out our Office 365 webpage for further information or to provide feedback.

Outlook 365 also comes with some pretty nifty apps. If you want to learn more about the new 365 apps, head to our Productivity and Content Resource Page.

Did you know you can get IT discounts as a student?

Your budget can often be tight as a university student. As much as you may want to get prepared to excel in your studies by buying a brand new macbook like Elle Woods in Legally Blonde, it isn’t always realistic. Though, technology is kind of an essential as a student.

Luckily, as a student you’re entitled to discounts with multiple vendors to ensure you’re covered in the following areas:


A desktop computer, laptop, or similar is a fundamental item. Our on campus students have free access to computers located in the library and in computer labs, across all campuses (you can see them all here).

However, if you’re wanting to do work from home, or bring your laptop to class, you may like to invest in your own. As a Griffith student you can get discounted rates on Dell, Apple, and HP products.


All current students can access Office 365 for free.

Griffith also has a free Software Download Service accessible via your Google Drive, where you can download other software you may need, including EndNote, SPSS (an annual subscription fee applies), SAS, doPDF, and more.

Find more info on our available software here.


It’s important to protect your computer or laptop from harmful viruses or malware – no one wants their computer to crash during the busy end-of-trimester period due to a virus!

If you needed some encouragement, Griffith University students get 50% off selected Norton security products. You can also download Symantec Endpoint Protection for free via the Software Download Service.

Ransomware: What is it and how can you avoid being hit?

What’s worse than your mobile phone running out of battery when you’re stuck in the most boring situation ever?


It encrypts all your files and often leaves your device rendered useless #NotFun. So how can you avoid this? It’s time to get schooled on ransomware:

What is ransomware?

Ransomware is a form of cyber-attack that installs malicious software which encrypts data on your computer or mobile device. The hacker will then demand a ransomware payment, generally via bitcoin, in return for decrypting your files.

You might be thinking ‘I’m a struggling uni student, why would they try and get my [non-existent] money?’ But these hackers aren’t at all prejudice – they will. Though, beware: there is absolutely no guarantee your files will be decrypted even if you make the payment.

How can I get ransomware?

Ransomware infections generally start with a phishing email – either containing a malicious attachment or a link to a website that contains malicious software, though can also occur through Instant Messaging or texts.

What happens when I get ransomware?

Generally, your device will display a prominent message saying your files have been locked, or your data encrypted, and will provide instructions to pay a ransomware via bitcoin. The message will often threaten that recovery payment amounts will start increasing or files will be deleted in you don’t pay on time.

Even if you do pay the ransom, the decryption of files is unlikely to happen, leaving either your device rendered useless or data irrecoverable.

How do I prevent ransomware?

While the consequences of ransomware can be very serious, fortunately the steps to protect against it are easy:

1. Preparation

Backup your information regularly. Make sure really important files are backed up to at least one other source (such as cloud, USB drive or other secondary location). Don’t forget to backup your mobile phone as well!

2. Computer security

Keep software up to date and use Anti-Virus software. Griffith University provides Symantec Endpoint Protection Anti-Virus software for free to students (download via the Software Download Service).

3. Think before you click

Be careful with email – don’t open attachments or click on links if the source of the message is unknown or suspicious. The same applies for texts and IMs. If it looks suss, don’t touch it!

What should you do if you think you’re infected?

If your device does get infected:

  • Immediately disconnect from the wired or WiFi network as well as any USB devices (this helps prevent further files your computer is connected to getting infected).
  • Don’t pay the ransomware—this is not only likely to be a waste of money but can encourage the business model for hackers, and they may target you again thinking you are vulnerable.
  • Contact the IT Service Centre.
  • Ensure your device is cleaned from the malware (this may involve wiping the entire device). Once that is done, prepare to restore files from your backups.

For more information on cyber security tips visit the Griffith University cyber security website.

Where to save your files

Have you ever worked tirelessly on an essay, then realised the file wasn’t saved where you thought it was and you couldn’t locate it? If you have, you’ll know the awful feeling and consequent panic.

To avoid disaster, ensure you’re saving your files in a secure place. If you’re using one of our common-use computers, we recommend saving your work to H:/Drive and/or your USB stick.

H:/Drive is available from common-use computers via My Computer on the desktop. If you save your files here, you will be able to access them from any common-use computer at any campus.

If you’re using one of our library laptops, you’ll need to use FileWay to access H:/Drive.

You can also access these files from home, though you will need to login to Griffith’s VPN first.

You get a quota of 50 MB storage space for H:/Drive.

It’s also important to remember

  • Saving your work to any other location on common-use computers (e.g. the desktop or My Documents) will result in deletion when you log out or turn off the computer.
  • Backup, backup, backup your files! Along with Google Drive and H Drive, you could save to a USB or email the file to yourself.

Available computers on campus

Photo of student in Griffith computer lab

What do our libraries have a lot of? Besides books, silly…

Computers! We have desktop computers for student use, and laptops for student borrowing. Then outside the library, you’ll find a plethora of common-use computer labs at every campus. In fact, we even have 24/7 computer labs.

Find out all computer lab locations (including which ones are 24 hours) here. You can even check in advance how many computers are free in the lab you’re intending to go to.

All computers in common use computer labs will have standard software including Microsoft Office Suite, Adobe and various internet browsers.

In addition, they will often have many of the course related software you require. Software may vary between locations, and you can check out the full list of available software on computers here.

Sometimes you require specialised software or hardware for your course that isn’t provided on common use computers. In these instances, your School may provide access to this through School-based computer labs (for further info about these facilities, contact your school).

Check out our student computing page for more information on using our computers.

What software is available to students?

Griffith provides the necessary software for you to succeed in your studies. Get the low down on what software is available to you, both on our computers, and for home download:

Griffith computers

Common-use computers

Common-use computers are loaded up with the standard software – MS Office, Adobe and various internet browsers. However further applications vary between locations.  You can find a comprehensive list of current computer lab software applications here.

School labs

Some areas of study have specialist software needs. In this case, your school will provide access to this. For access to specialised labs, contact your school.

Home-use software

All students get free access to Office 365. You’re also entitled to 50% off Norton 360 and Norton Internet Security.

You can download the following software for home use for free through the Software Download Service:

  • doPDF
  • EndNote
  • NVivo
  • Leximancer
  • SAS
  • SPSS (note: an annual subscription fee applies)
  • Symantec Endpoint Protection

Find further information on the Available Software webpage.

Bring your idea to life at the Hackathon


It’s free and everyone can participate!

Do you get a thrill out of creating something innovative with a great bunch of people in a fast-paced environment? Do you enjoy delicious free food and want to have a chance at winning big prize money–$2,000 anyone? Then our upcoming Hackathon event with 30 hours of hacking fun, exciting guest speakers, delicious food and great prize money is just what you have been looking for!

What the hack is a Hackathon?

A Hackathon is a social coding event that brings together a group of people with various skills (techy and non-techy) to collaboratively create a new computer program (aka software or online application).

And guess what? We are hosting one of these cool events on the weekend 4 – 5 August 2018 at the Gold Coast Campus Library where we want you– brilliant masterminds– to design, develop and showcase a mobile application that would greatly improve your and your fellow peers’ student lives.

Who can participate?

Everyone who is passionate to work together with a bunch of cool people to create something new and amazing! You don’t need to be a coder or tech savvy to take part in the Hackathon. Although we are definitely looking for techy students to write the code, teams will also require students with marketing, graphic design, project management or any other genius skill that can contribute to creating an awesome app.

How do I register?

Simply head over to our Hackathon website to register as an individual or team. Join us for an awesome weekend full of fun, with the opportunity to meet new people, enhance your skill sets and the chance to win big! It is going to be awesome!

Registrations will be open until 5pm Friday 20 July 2018.

Prizes up for grabs

$2,000 – Winning Team

$1,000 – Runner-Up Team

$500 – Best User Interface Design